In the Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a number of and enter the number of minutes for which you want the messages to be held before sending.Īfter you click Send, each message remains in the Outbox folder for the amount of time you specified. In the Step 1: Select action(s) list, select defer delivery by a number of minutes. If you click Yes, the rule you are creating will be applied to all messages that you send. If you do not select any check boxes, a confirmation dialog box appears. In the Step 1: Select condition(s) list, select any options that you want, and then click Next. You can also go to Rules in the homes Tab and select Manage Rules & Alerts. Step 1: Click Manage Rules & Alerts on the File tab in Outlook.
How to send delayed email in outlook how to#
In the following section, you can read step-by-step instructions on how to set a time delay for all your emails. In the Step 1: Select a template box,, under Start from a Blank Rule, click Check messages after sending, and then click Next. How to send all emails with time delay step-by-step. On the Tools menu, click Rules and Alerts, and then click New Rule. On the E-mail tab, the Type column lists the type of accounts that are in your active Outlook profile.
To determine the type of account you are using, on the Tools menu, click Account Settings. Note: If you are using a POP3 account, Outlook must remain open until the message is sent. In the Step 1: Specify a name for this rule box, type a name for the rule.Īfter you click Send, each message remains in the Outbox folder for the time that you specified. Select the check boxes for any exceptions that you want. In the Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a number of and enter the number of minutes for which you want the messages to be held before it is sent.ĭelivery can be delayed up to 120 minutes. In the Step 1: Select action(s) list, select the defer delivery by a number of minutes check box.
If you click Yes, the rule that you are creating is applied to all messages that you send.
In the Step 1: Select condition(s) list, select the check boxes for any options that you want, and then click Next. In the Step 1: Select a template box, under Start from a Blank Rule, click Apply rule on messages I send, and then click Next. You can delay the delivery of all messages by up to two hours by creating a rule. Top of Page Delay the delivery of all messages Defer it for 15 min from now and click Send. To verify it is working, create an email to email address you can check on your phone. You wont see the messages if you look in Outlook on the web, so you just have to trust Exchange. We can, however, take the following steps to improve how fast we physically see an email appear in our Inbox.Note: Outlook must be online and connected for this feature to work. After you switch to online mode, go to the Drafts folder and Send the messages. Each server will try to process things as best they can at the instant speeds we have now come to expect. We need to consider that when an email is sent it must pass across many different networks, and through different servers, all which have their own workload. There are however still many legitimate reasons why email can be delayed and if this does not solve your woes then please speak with your network administrator so they can take a closer look. I am simply showing you how to adjust a setting within Microsoft Outlook so that the time in which your email arrives may improve. We want our email to appear in our inbox as soon as the sender hits that send button!įirstly let me make this disclaimer, this article is not the fix everyone has been searching for. I have often received an email or phone call advising that emails which were sent 15 minutes ago still had not come into a recipient’s inbox and would only appear if the recipient manually pressed the Send/Receive button in Outlook. With current technology, we expect instant response and instant receipt. A common complaint I hear in relation to email is that email is too slow to appear in the inbox.
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